E.g. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Coursework and project submissions dates are all available on the Moodle pages for each module. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. EMC If the deadline has already passed, the late submission may be condoned (i.e. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. On the application form you will be asked to state your deadline this should be the most recent deadline. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Your EC will only be validated on receipt and evaluation of your evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Applying for an EC STEP 1. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. dissertations refer to the dissertation handbook for specific guidance). You can find further details in UCL's Self-Certification Policy. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Your claim will be considered by your department. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Do Share & Care schemes work for student accommodation? In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. You must submit your evidence within FOUR WEEKS of submitting your EC. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. You can find a guide to submitting your claim on Portico on the UCL website. All IOE EC requests are considered by the IOE EC panel. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Together,wecanmake the world around usbetter, on campus and beyond. You can find a guide to submitting your claim on Portico on the UCL website. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. London, E16 2RD We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. A decision cannot be made until your evidence is received. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. You should submit the EC on time and indicate that your evidence will be forthcoming. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. This may affect the type of mitigation that is available to you. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. All Extenuating Circumstances claims must now be submitted on Portico. You can find further guidance on what your evidence should include in UCL's Academic Manual. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Deadlines for Geography modules are available from the Moodle pages for each module. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Here are three students sharing their experiences of applying for financial support from us. Appendices should be kept to a minimum and should not be used to get round the word limit. Step 3: submit your application. /Tx BMC Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. e.g. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Make sure you submit your application in plenty of time to reduce added stress. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. This would bring us to equal standing with UCL clubs and societies. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. . If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. EMC All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. You can make an EC claim through Portico. You must submit your late evidence no more than four weeks after submitting your EC application. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Any claims submitted after the assessment has started must be accompanied by evidence. Take a look in your student handbook to find the extenuating circumstance procedure. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Students' Union UCL is an organisation that exists to make more happen. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. If the student has a two-week EC extension approved the new deadline will be 22/5/23. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials.
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